e-invoicing requirements
The table below shows the data fields which must be included in your e-invoices (in both XML data and invoice image)
Mandatory fields are marked with asterisk (*)
Fields | Comments |
---|---|
Supplier name * | |
Supplier address * | |
Supplier organization number * | Organization number, Y-tunnus, Business ID |
Supplier VAT registration number * | VAT registration number |
Supplier bank name * | |
Supplier bank account number * | |
Supplier e-invoicing address * | |
Supplier e-mail address | |
Our entity´s name * | Invoicing addresses |
Our invoicing address * | |
Our delivery address | |
Order number * | Mandatory if we have provided Purchase order number |
Our reference person * | Mandatory to have Fortum reference person´s e-mail address stated in the invoice |
Contract number | Mandatory, when we have provided a contract number to be referred in the invoice |
Delivery Note | |
Invoice number * | |
Invoice date * | |
Invoice due date * | According to payment term agreed in contract |
Invoice cash discount due date | |
Invoice amount including VAT * | |
Invoice amount excluding VAT * | |
VAT amount * | |
Invoice cash discount amount | |
Currency | |
Payment term | |
Taxation information | For EU purchases, invoice should contain a statement of VAT compliance - reverse charge. For domestic purchases there has to be stated why the invoice is not subject to VAT. |
e-invoice XML Standards
Order number
–TEAPPS /INVOICE/HEADER/ORDER_INFORMATION/ORDER_NUMBER
–Finvoice /Finvoice/InvoiceDetails/OrderIdentifier
–Svefaktura /AdditionalDocumentReference/cac:ID[@identificationSchemeID="ORDER"]
–OIOXML com:ReferencedOrder/com:BuyersOrderID
–OIOUBL //cac:OrderReference/cbc:ID
–EHF //cac:OrderReference /cbc:ID
Contract number
–TEAPPS /INVOICE/HEADER/CONTRACT_INFORMATION/CONTRACT_NUMBER
–Finvoice /Finvoice/InvoiceDetails/AgreementIdentifier
–OIOXML com:ReferencedOrder/com:SellersOrderID
–OIOUBL //cac:ContractDocumentReference/cbc:ID
–EHF //cac:ContractDocumentReference/cbc:ID
Reference person
–TEAPPS /INVOICE/RECEIVER/CUSTOMER_INFORMATION/CONTACT_INFORMATION/CONTACT_PERSON
–Finvoice /Finvoice/BuyerContactPersonName
–Svefaktura /Invoice/cac:BuyerParty/cac:Party/cac:Contact/cbc:Name
–OIOXML com:BuyerParty/com:BuyerContact/com:Name
–OIOUBL cac:AccountingCustomerParty/cac:Party/cac:Contact/cbc:Name
–EHF //cac:AccountingCustomerParty/cac:Party/cac:Contact/cbc:Name
Delivery note
–TEAPPS /INVOICE/HEADER/NOTE_NUMBER
–Finvoice /Finvoice/DeliveryDetails/DeliveryNoteIdentifier
–Svefaktura /Invoice/cac:InvoiceLine/cac:DespatchLineReference/cac:DocumentReference/cac:ID
–OIOXML com:Note