e-invoicing requirements
The table below shows the data fields which must be included in your e-invoices (in both XML data and invoice image)
Mandatory fields are marked with asterisk (*)
Fields | Comments |
---|---|
Supplier name * | |
Supplier address * | |
Supplier organization number * | Organization number, Y-tunnus, Business ID |
Supplier VAT registration number * | VAT registration number |
Supplier bank name * | |
Supplier bank account number * | |
Supplier e-invoicing address * | |
Supplier e-mail address | |
Our entity´s name * | |
Our invoicing address * | For Suppliers - Invoice us |
Our delivery address | |
Order number * | Fortum Purchase Order number (often starting with MX, PX or PM) |
Fortum reference person´s email* | |
Contract number | Mandatory if we have provided Contract number |
Delivery Note | |
Invoice number * | |
Invoice date * | |
Invoice due date * | According to payment term agreed in contract |
Invoice cash discount due date | |
Invoice amount including VAT * | |
Invoice amount excluding VAT * | |
VAT amount * | |
Invoice cash discount amount | |
Currency | |
Payment term | |
Taxation information |
For EU purchases, invoice should contain a statement of VAT compliance - reverse charge. For domestic purchases there has to be stated why the invoice is not subject to VAT. As regards to work performed in Sweden, mandatory to provide the foreign supplier’s/company’s tax identification number (F-tax by the Swedish Tax Agency). If no number is provided, 30% preliminary tax on the invoice amount that relates to work is withhold. More information is found from here |
e-invoice XML Standards
Order number
–TEAPPS /INVOICE/HEADER/ORDER_INFORMATION/ORDER_NUMBER
–Finvoice /Finvoice/InvoiceDetails/OrderIdentifier
–Svefaktura /AdditionalDocumentReference/cac:ID[@identificationSchemeID="ORDER"]
–OIOXML com:ReferencedOrder/com:BuyersOrderID
–OIOUBL //cac:OrderReference/cbc:ID
–EHF //cac:OrderReference /cbc:ID
Contract number
–TEAPPS /INVOICE/HEADER/CONTRACT_INFORMATION/CONTRACT_NUMBER
–Finvoice /Finvoice/InvoiceDetails/AgreementIdentifier
–OIOXML com:ReferencedOrder/com:SellersOrderID
–OIOUBL //cac:ContractDocumentReference/cbc:ID
–EHF //cac:ContractDocumentReference/cbc:ID
Reference person
–TEAPPS /INVOICE/RECEIVER/CUSTOMER_INFORMATION/CONTACT_INFORMATION/CONTACT_PERSON
–Finvoice /Finvoice/BuyerContactPersonName
–Svefaktura /Invoice/cac:BuyerParty/cac:Party/cac:Contact/cbc:Name
–OIOXML com:BuyerParty/com:BuyerContact/com:Name
–OIOUBL cac:AccountingCustomerParty/cac:Party/cac:Contact/cbc:Name
–EHF //cac:AccountingCustomerParty/cac:Party/cac:Contact/cbc:Name
Delivery note
–TEAPPS /INVOICE/HEADER/NOTE_NUMBER
–TEAPPS /INVOICE/HEADER/TRANSPORT_INFORMATION/TRANSPORT_NOTE
–TEAPPS /ROWS/ROW/NOTE_NUMBER
–Finvoice /Finvoice/DeliveryDetails/DeliveryNoteIdentifier
–Svefaktura /Invoice/cac:InvoiceLine/cac:DespatchLineReference/cac:DocumentReference/cac:ID
–OIOXML com:Note